Stage 1
Enrolment and early study
Students onboard from day one and begin building an employability profile: a first video bio, languages, and a growing skills record. SAE students start portfolios and showreels early.
The opportunity
Taking your brief further: from database to end-to-end engagement
The Beyond Grad scope describes a graduate database. Read closely, it asks for something considerably more ambitious: a connected ecosystem that supports graduates for life, strengthens industry partnerships, and turns graduate data into institutional intelligence.
That is an employability engine, not a database. Hirable is already that engine, purpose-built for hospitality and tourism, the world of the International Hotel School. Its video-first profiles, showreels and portfolios extend naturally to SAE Institute's creative media graduates, an expansion we deliver as part of this engagement. This proposal sets out how we deliver your scope in full, what is already running today, and what we build for you.
The whole journey
From Enrolment to Employed
Your brief begins at graduation. We propose starting earlier. Rather than switching on when a student leaves, the platform follows each person across their whole journey with the institution.
Stage 2
In-study development
The profile grows through the qualification, giving faculty and the employability team visibility of graduate readiness before it is too late to act on it.
Stage 3
Graduation and verification
Qualifications are verified directly against Invictus records, the student becomes a graduate, and Open to Work is switched on with an availability window.
Stage 4
Matching and placement
AI matches Open-to-Work graduates to vacancies from vetted partners, and applications flow through to placement with feedback captured at every stage.
Stage 5
Alumni, outcomes and the return loop
Graduates stay connected and outcomes are tracked. Many return as mentors and employers: an IHS graduate now running a lodge posts vacancies and hires the next cohort through the same platform.
That final loop is what turns a graduate database into a self-sustaining employability network, and it is the difference between recording outcomes and creating them.
The comparison
Why Hirable rather than building it on a CRM
Everything we have built, run and tested in the hospitality hiring market converts directly into speed and readiness for Invictus.
Live today
It already exists and is proven.
Video bios with AI grading, an AI matching engine, a reference-verified talent pool, application tracking, native mobile apps and embeddable careers widgets are running in the market right now. Invictus deploys a working platform, not a multi-year development project.
2 to 3 months
Up and running by next intake.
Because the platform exists, delivery is branding, configuration, migration of your alumni records and training rather than ground-up development. A CRM implementation or custom build of this scope is typically measured in years.
Flexible and agile.
New features and integrations ship in weeks. Your roadmap requests go to a product team that releases continuously, not a change-request queue priced per ticket.
Modern frameworks and AI.
A modern cloud stack and AI-assisted engineering keep the platform quick to evolve and economical to scale. The same AI powers matching, video grading and vacancy drafting in the product itself.
Decades of domain expertise.
The team behind Hirable has spent decades in hospitality and tourism, and in building software and products that service the industry. We know the roles, the properties and the standards your graduates walk into.
A fraction of the cost.
Institution-wide pricing comes in well below an enterprise CRM at alumni scale and far below a full custom build. There is no per-graduate licence. Your alumni are the asset, not a line item.
The number that decides it
The 20,000 alumni problem
A CRM platform build, login-based pricing
Typically 3 to 8 times the cost per year, before the build itself
Hirable, institution-wide
From R660,000 per year excluding VAT, unlimited students and alumni
Annual running cost, indicative scale
Giving 20,000 alumni portal access on a per-user licensed CRM means external-user licensing at a scale that quickly becomes unviable. Even on login-based pricing, realistic engagement could put running costs at several times Hirable's institution-wide rate each year, before the build itself, and a custom build adds months of delivery before anything is live. The alternative is to keep alumni as records with no login, which removes self-service profiles, Open to Work and applications, and with them the entire point of the brief. Hirable prices institution-wide instead: unlimited students and alumni, from R660,000 per year, excluding VAT.
The credibility section
Response to the Beyond Grad scope
The tables below follow the structure of your brief. Every requirement is either live on the platform today or built for Invictus as part of the rollout, at no additional cost beyond the commercials below.
35 of 35
requirements in your brief, covered
Live on the platform today
Built for Invictus as part of the rollout
1. Alumni database
Core personal data: names, email, mobile, WhatsApp, locationLive, extended
Student number as identity keyBuilt for Invictus
Social and portfolio links: LinkedIn, Instagram, Facebook, TikTok, website, YouTube and VimeoBuilt for Invictus
Academic record: institution, campus, qualification, programme, specialisation, graduation year and statusBuilt for Invictus
Employment statusBuilt for Invictus
Open to Work with availability windowsLive, extended
Skills and languages, with proficiency and voice samplesLive
Software competencies and industry certificationsBuilt for Invictus
CV and certificate vaultLive
Portfolio and showreel for SAE graduatesBuilt for Invictus
Qualification verifiedBuilt for Invictus
Computer literacy and personality assessmentsBuilt for Invictus
Alumni status: Active, Open to Work, Employed, Freelancer, Entrepreneur, Mentor, Employer, Lost ContactBuilt for Invictus
2. Partner database
Organisation details: company name, industry sector, website, country, cityLive
Partner type: hotel, lodge, restaurant, agency, production house, corporate, resort, freelancer networkLive, extended
Primary contact and recruitment contactLive
Vetting checklist: industry reputation, employment practices, graduate suitabilityBuilt for Invictus
Automated joining criteriaBuilt for Invictus
3. Vacancy database
Vacancy details, requirements and statusLive
AI-assisted vacancy creationLive
Vacancy aging: Fresh, Active, Aging, Priority, EscalationBuilt for Invictus
Dead-vacancy feedback to improve what reaches graduatesBuilt for Invictus
4. Application database
Application records: alumni, vacancy, date appliedLive
Progress stages: Applied, Screened, Shortlisted, Interview 1 and 2, Offer Made, Hired, Rejected, WithdrawnLive, extended
Mandatory employer feedback on every unsuccessful applicationBuilt for Invictus
Curriculum feedback loop to academicsBuilt for Invictus
5. Engagement database
Alumni engagement records and targeted campaignsLive, extended
Partner engagement recordsBuilt for Invictus
Lifecycle tracking
Alumni journey: Graduate to Verified, Open to Work, Applied, Interviewing, Placed, Alumni SuccessBuilt for Invictus
Partner journey: Prospect to Vetted, Approved, Active, Hiring, Strategic PartnerBuilt for Invictus
Vacancy journey: Created to Published, Applications Open, Shortlisting, Interviewing, Offer, FilledLive, extended
Executive dashboards
Alumni: total alumni, Open to Work, placement rates by campus, qualification and graduation yearBuilt for Invictus
Partners: active, hiring and strategic partners, sector mix, vetting funnelBuilt for Invictus
Recruitment: vacancies by stage and aging band, time to fill, applications, hiresBuilt for Invictus
Intelligence: employment outcomes, skills-gap analysis, industry demand, curriculum recommendations, exportable reportsBuilt for Invictus
Outcome and skills-gap insight deepens as data accumulates through the first graduating cohort. Exportable graduate-outcome reporting is designed for accreditation submissions, executive review and student recruitment marketing.
More than asked for
Beyond the brief
The scope asks for AI matching as an aspiration. It is running today, alongside a set of capabilities the brief does not ask for and a CRM build would never deliver:
Video bios with AI grading.
Graduates present personality, communication and language, not a CV line. Every bio is transcribed and graded with structured feedback.
An AI matching and grading engine.
Vector-based matching produces a ranked shortlist per vacancy with a match percentage and specific strengths and concerns for each candidate.
Reference verification.
Structured reference checks against real job history, with a verification badge on the profile.
Native mobile apps.
Live on the App Store and Google Play, which is how your graduates actually job hunt.
Embeddable careers widgets.
Vacancies published straight onto Invictus, IHS, SAE or partner websites.
Direct messaging.
Graduates and hiring teams talk inside the platform, with team assignment and shared candidate conversations.
How it lands
Delivery
Deployment is across both institutions, phased so the core engine is live early and value builds from the first cohort rather than waiting for full scope.
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Phase 1, core employability engine
Invictus-branded instance, academic data model, alumni migration, partner vetting, vacancy management with aging, graduate matching, full application pipeline and the executive dashboard. Indicative 8 to 12 weeks from kickoff with a dedicated delivery team, subject to data readiness.
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Phase 2, the student journey
Enrolment onboarding, in-study readiness tracking, assessment capture and the curriculum feedback loop to academics.
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Phase 3, engagement and intelligence
Alumni and partner engagement campaigns, the mentor and employer return loop, and advanced outcome and skills-gap reporting.
The investment
Commercials
The monthly subscription is institution-wide across IHS and SAE, all campuses, unlimited students and alumni, with unlimited AI matching and the priority support tier included. The rate improves the longer you commit, and whichever term you choose, it is fixed for the full contract term, with no annual escalation and no price increases. A one-off setup fee covers the platform extensions, custom dashboard, migration of your existing alumni records and team training, and reduces with the length of the term. All prices exclude VAT.
12 months
R75,000 per month
Upfront setup fee: R250,000
24 months
R65,000 per month
Upfront setup fee: R150,000
36 months
R55,000 per month
Upfront setup fee: R50,000
Priority support includes a named account manager, a defined response-time agreement, full onboarding and data migration, training for the employability team and faculty, quarterly business reviews, and a direct route into the Hirable product roadmap.
A partnership, not a licence
Founding institutional partner
Pricing this generous comes with an ask: Invictus acting as a founding institutional partner, with a reference, a published case study and a joint announcement. We can price the institution side this way because Hirable also earns on the employer side through placements, and 20,000 hospitality and creative graduates strengthen that marketplace for every partner on the platform. This is a genuine partnership rather than a licence sale.
Trust and compliance
Data protection and governance
POPIA compliance.
Personal information is processed in line with the Protection of Personal Information Act, with defined lawful basis, consent captured at onboarding, and graduate rights to access and correction.
Your institutional data is yours, and private.
Everything the institution holds on the platform stays the institution's: hiring and placement data, alumni and student records, verification decisions, employer feedback, engagement history and every dashboard built on them. It is private to Invictus, never shared with other institutions or employers, and exportable on request.
Graduate profiles belong to the graduate.
A graduate's Hirable profile is their own. They manage it and choose whether to share it with employers on Hirable or more widely as a living digital CV. That reach is deliberate: profiles that can travel to the wider hiring market bring more employers, more placements and a higher post-education hiring rate for Invictus, and every graduate leaves with a CV that works for them rather than a record in someone else's database.
Access control.
Role-based access separates employability staff, faculty, executives and external partners.
See it before we meet
Explore the live build
We have not waited for the working session. An Invictus-branded instance of the platform is running now, seeded with a realistic world: 81 graduates across the International Hotel School and SAE Institute, ten industry partners at every stage of vetting, fifteen live vacancies and a full application pipeline. Log in and explore it at your own pace.
Open the live demonstration
Login details are provided separately by Hirable.
Employability team
Executive dashboard, the alumni database and partner vetting.
Executive
The same institutional views, framed for leadership.
Industry partner
The employer side: vacancies, AI shortlists, the pipeline and direct messaging.
Alumna turned employer
An IHS graduate who now runs a lodge and hires the next cohort. The return loop, live.
- Open the Executive Dashboard and find the Curriculum Signal chart: the reasons employers decline your graduates, aggregated for academics.
- In the Alumni database, click any graduate. Their full record opens: programme, campus, student number, verified credential. Verify one yourself and watch the badge change.
- On the Partners board, click Add prospect and bring Grootbos Forest Retreat into the vetting pipeline.
- Try Import alumni with the sample file linked in the dialog: eight 2026 graduates land in the database in seconds.
- Log in as the partner, open the Duty Manager vacancy and read the AI shortlist: match scores with named strengths and concerns for each graduate.
Then check our homework: your brief, requirement by requirement maps every line of the Beyond Grad scope to the screen where it is running, with photographs.
Where this goes next
Next steps
- A working session to confirm scope, data sources and integration with your student information system.
- A live demonstration configured to a real graduate-and-partner scenario.
- Confirmation of term, timeline and commercials.
- Kickoff.
Contact: hi@hirable.co.za